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RALLY VERIFICATION LTD

PRIVACY POLICY

 

Effective Date: October 2025

Rally Verification Ltd (“we,” “our,” “us”) is committed to protecting your privacy.
This Privacy Policy explains how we collect, use, and safeguard personal information obtained through our website, services, and communications.

Rally Verification Ltd operates under Rally Group Holdings Ltd in the United Kingdom.

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1. Information We Collect

We collect only the data necessary to deliver our verification services safely and efficiently.
This may include:

  • Client details (name, company name, email, phone number)

  • Candidate details (name, role, dates of employment, referee information)

  • Referee details (name, contact information, responses)

  • Payment details (handled securely via Stripe — we never store card data)

  • Technical data (IP address, browser type, and usage data for analytics and security)

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2. How We Use Personal Data

We process data to:

  • Perform employment verification and referee contact

  • Communicate with clients and referees

  • Generate reference reports

  • Comply with legal and contractual obligations

  • Improve our services and maintain accurate records

We will never sell or share personal data with third parties for marketing purposes.

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3. Lawful Basis for Processing

All data is processed under one or more lawful bases as defined by the UK GDPR:

  • Contractual necessity — to fulfil verification requests

  • Legal obligation — to comply with employment and data regulations

  • Legitimate interest — to ensure fraud prevention and service quality

  • Consent — for referees providing personal or employment details

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4. Data Retention

We retain reference-related data for a maximum of 6 months after verification completion unless otherwise required by law or client contract.
After this period, all personal data is securely deleted from our systems.

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5. Data Sharing

We share limited data only with:

  • Referees directly involved in a verification Automation tools (Google Workspace, Zapier) used to process communication

  • Stripe (for secure payment handling)

  • Cloud storage and email providers (for secure data delivery)

All third-party tools are GDPR-compliant and use encrypted connections.

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6. Data Security

We use encryption, access controls, and secure storage to protect all data.
All communication is encrypted (HTTPS).
Data is accessible only to authorised Rally Verification staff and deleted when no longer required.

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7. Your Rights

Under the UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Withdraw consent at any time

  • Object to processing based on legitimate interests

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise these rights, contact us at info@rallyfundraising.co.uk.

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8. Cookies & Analytics

Our website may use cookies for basic analytics (traffic and performance monitoring).
You can control cookie settings through your browser at any time.
We do not use cookies for advertising or tracking outside our site.

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9. International Data Transfers

All data is processed within the UK or securely via GDPR-compliant servers in the EEA.
If data is transferred outside the UK, it is protected under appropriate safeguards such as Standard Contractual Clauses.

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10. Updates to This Policy

We may update this Privacy Policy periodically to reflect legal or operational changes.
The latest version will always be available on our website at www.refpro.biz/privacy.

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11. Contact Us

For questions or data requests, contact:
Rally Verification Ltd
A subsidiary of Rally Group Holdings Ltd
📧 info@rallyverification.co.uk
 

 

A Rally Group Holdings Company
No Excuses. Just Impact.

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